Rules on the use of U3a Debit card

1.    It will be kept securely by the treasurer at all times.

2.    The PIN will not be divulged to any other person although group signatories will have a sealed document containing the PIN for emergency use should the treasurer be unable to carry out his/her duties.

3.    The treasurer may withdraw or make a payment of a maximum of £50 per day and only in cases where it is impractical to use any other form of payment and receipts must be obtained in all cases. These receipts must be signed by the treasurer and one other signatory and kept with the accounts.

4.     The committee must be notified by email of any proposed use of the debit card, the amount and the reason as soon as possible preferably before the card is used and the majority should agree to its use.                                                             

5. The treasurer may use their discretion if committee approval is not forthcoming before the purchase or withdrawal is required subject to 3. above.